Summary of position
Essential Functions
Position Requirements
Skills, Knowledge & Abilities
Travel/Work Environment
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
AAP/EEO Statement
Essential Functions
- Ensure enrollment and financial records are accurate, complete, and updated in applicable systems in accordance with program and payer requirements.
- Maintain and update individual service budgets, including entering changes into budget calculators and tracking approved funding levels.
- Monitor budget utilization and flag discrepancies, variances, or incomplete documentation.
- Manage and track all budget‑related requests to ensure accuracy, timeliness, and proper approval.
- Maintain organized, audit‑ready financial and enrollment files in compliance with Medicaid, program, and organizational standards.
- Assist with gathering and producing records for audits, monitoring reviews, MFAU requests, and transfer documentation.
- Ensure all budget and enrollment changes are supported by appropriate documentation.
- Communicate with program staff regarding missing information, budget discrepancies, or required corrections.
- Provide administrative support related to financial and enrollment operations, as needed.
- Support continuous process improvement efforts related to financial tracking and documentation.
Position Requirements
- Associate degree in Business, Finance, Healthcare Administration, or a related field or equivalent combination of education and experience
- Two (2) years of experience in financial administration, enrollment support, or program coordination
- Experience working with databases, spreadsheets, or financial tracking systems
- Prefer experience working with Medicaid, HCBS, or state‑funded programs
- Prefer prior experience supporting audits or regulatory record requests
- Familiarity with Vermont health or human services systems
- Perfer experience working with the Vermont Medicaid HCBS waiver and System of Care Plan.
Skills, Knowledge & Abilities
- Strong data entry and financial tracking skills with high attention to detail.
- Proficiency in spreadsheet and calculator‑based budget tools (e.g., Excel).
- Effective written and verbal communication skills.
- Organization and time‑management skills with the ability to manage multiple deadlines.
- Basic understanding of Medicaid, HCBS, or publicly funded service programs.
- Knowledge of financial documentation, budget monitoring, and audit requirements.
- Familiarity with enrollment workflows, authorizations, and service funding structures.
- Understanding of confidentiality requirements (HIPAA and related standards).
- Ability to accurately interpret and apply financial and enrollment information.
- Ability to identify errors, inconsistencies, or missing documentation and follow up appropriately.
- Ability to work independently while maintaining strong collaboration with program and finance teams.
- Ability to handle sensitive and confidential information with discretion.
Travel/Work Environment
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
AAP/EEO Statement